A virtual group is one type of group that QuestionPoint
libraries can form online. For general information about virtual
You must be an administrator whose institution has an
active profile in the Global Reference Network to create a virtual
||Result or Note|
||Log on to QuestionPoint using your administrator authorization
||Select Administration in the Select Service
drop-down menu at the top of the page.
||The system displays the Create New Librarian Account page
of the Administration module. |
||Click the Virtual Groups tab.
||Note: If the Virtual Groups tab does
not appear, your institution does not have an active profile in
the Global Reference Network. For more information about a profile,
should your library complete a profile and keep it up-to-date?|
||Click the Create a Group link below the
||The system displays the New Virtual Group page
(or the New Cooperative Group page) on which you
create a virtual group.|
||For Use This Group for, check the Referral box
if group members may refer questions among themselves when they
need assistance providing answers.
Check the Web
Form Coverage box if group members may provide Web-form
question coverage and extended hours of service for each others' patrons.
|Note: You may check 1 or 2 boxes.|
||In the Group Name box, type a group name
of up-to-60 characters and spaces.
||Note: In Group Name, you could describe
the purpose and scope of the group for members and potential members.
You might include the group's subject area, geographic area,
types of libraries or organizations, etc. For example: Public
Libraries with Specialized Art Collections.
when libraries look for a group to join, they can search by a keyword
or text string in the group name or by the first letter of the group
name. Therefore, include words in the name that would be used to
find your group. Begin the name with a word that might be used first
to find your group.
||In the Contact E-mail Address box, type the
e-mail address to receive questions about your group from members
and potential members.
||Note: Use your e-mail address unless you
want someone else to answer questions about the group.|
||In the Contact Name box, type the name of
the person to receive questions about your group from members and
||Note: Use your name unless you want someone
else to answer questions about the group.|
||For Enrollment Status, click the Open button
if institutions may join the group now.
Click the Closed button
if institutions may not join the group now.
|Note: If you select Closed,
you must update the group to select Open when institutions
may join the group. For more information, see
or delete a virtual group.
the enrollment status is open, the Join this group link
appears with the group's information on the Group Enrollment
page and institutions may join the group. If the status is closed,
the link does not appear.
||For Activation Status, click the Active button
if group members may participate in group activities now.
the Inactive button if they may not.
|Note: If you select Inactive,
you must update the group to select Active when
members may participte. For more information, see
or delete a virtual group.|
||In the Description and Purpose box, type
information about the group that you want to share with members
and potential members.
||Note: Describe the purpose of the group
and any qualifications required. Institutions should be able to
tell from this description whether this group is appropriate for
them or not.|
||Click the Save button.
||The system creates the virtual group.|