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Administrator collaboration in a Subscription Group

If your Subscription Group contains two or more libraries, the Subscription Group administrator and the Institution administrators work together to plan and coordinate group activities.

Some setup tasks are done by the Subscription Group administrator and some by the Institution administrators. The Subscription Group administrator also does the Institution administrator tasks for his or her own library.

Some groups may decide that the Subscription Group administrator will assist the Institution administrators with some of their setup tasks.

Tasks

Institution administrators can give permission in QuestionPoint for their Subscription Group administrator to help them with the following tasks:

  • Create and update authorizations (accounts) at my institution
  • Update my Policy Page content
  • View and update my survey content
  • Create and update scripts at my institution
  • Set up Descriptive Codes

Institution administrator

If you are an Institution administrator in a Subscription Group that contains two or more libraries, review the current settings for this task and make changes as needed.

You and the Subscription Group administrator can both do tasks for which you give permission. Only you can do tasks for which you do not give permission.

  1. Go to Administration > Institution > Permissions > BME/Subscription Group.
  2. Select Yes (give permission) or
    No (do not give permission) for each task.
  3. Click Save.

Subscription Group administrator

If an Institution administrator gives permission, you (Subscription Group administrator) can perform the permitted tasks for the Institution administrator's library.

Use the steps below to access all permitted tasks except updating authorizations (accounts):

  1. Go to Administration > Subscription Group > Permitted Access.
  2. Click the tab for a task.
  3. Select an institution in the drop-down list and click Change.
    The page for the selected task and library appears.
  4. Perform the task for the library.
  5. Repeat steps 2–4 as needed.

Use the steps below to access the task for updating accounts:

  1. Go to Administration > Subscription Group > Accounts.
  2. Click the List All Institutions tab.
  3. Click the name of an institution.
    The Current Librarian Accounts page for the library appears.
  4. Edit or remove an account.
  5. Repeat steps 2–4 as needed.

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